Project Management (PMO) Trends 2022
Projects have always existed, and their implementation is not considered an easy task. Each of them, regardless of the scope, requires huge investments, labor, time spent. As the number of projects grew, new professions appeared that helped to serve them, create, develop and adjust.
Today the professions related to project management are considered the most relevant. In this area work those specialists who effectively solve many related tasks, help the project to take place and be relevant. It may seem to some that the service area is simple and independent, and it is quite easy to understand the mechanisms of its action. However, this is not quite true. Management is closely related to other industries, depending on their direction. That is why the process is considered complex and costly.
Any businessman understands the importance of the role of a project manager. The specialist helps to reach a new level of doing business, notices the smallest mistakes, corrects them quickly and competently. A good project manager always has a development strategy. The plan can be author's, with the addition of various techniques. However, it is always based on two basic unchanging principles.
1. Continuous search for sponsors. Even a novice manager should understand and realize the importance of investing. Other participants in the process are not always interested in this, so they may be passive about sponsorship. To attract investors, it is necessary to do a lot of work and make the project as presentable as possible, attractive for investing money. No one will risk their own funds for a poor-quality and unconsidered product. First of all, sponsors are interested in your idea, and only then financial expenses.
There is also the concept of "active sponsors". They are your intermediaries who help company leaders to get close to influential and interested persons who are ready to invest in business development in 2022.
2. Continuous monitoring and accounting for the possibility of unforeseen changes. Of course, unintended adjustments are always frustrating, especially if they were not part of the project plan. However, expanding the scope of the project requires certain conditions. First of all, you constantly have to regulate and control time and resources. If this is not done, then all new achievements will turn into a failure.
Why might the scope of development change? First of all, due to changes in the priorities of the companies. Some of them quite often change the concept, strategy for further development and growth. This also includes a change in the goals that the project must achieve. The goal is chosen at the beginning of the creation of developments, but sometimes it can be adjusted and changed in the process.
Today there is the concept of a "new project", which means that the material should not only contain a certain idea and demonstrate it, but also correspond to the latest word of technological progress. This is an important point, since modern technologies are rapidly developing, and it is necessary to follow them in order not to lose their relevance and attractiveness in the eyes of investors and clients.
Approach to the implementation of the tasks
Any company whose employees have some experience in the field of project servicing has its own established rules. They relate to the development of projects and contain step-by-step instructions on how to act, to whom and what powers are distributed. Some project managers use a combined management system. It is considered the most effective of all options since it combines two or more approaches to accomplish the assigned tasks.
The management structure is as follows:
One of the main approaches is forecasting. Of course, guessing and assuming is impossible, since this does not give any effect, and all the arguments will turn out to be meaningless and untrue. A manager can only roughly determine, predict what the result will be in the end, in order to draw up a further action plan. Several possible outcomes are signed in order to avoid surprises and be prepared for anything.
Also, the project manager must have intellectual flexibility, be smart, be able to quickly find a way out of any situation, since these traits are important in exercising control. Unforeseen situations happen almost always, this cannot be avoided, you can only accept it and be ready to correct them. Therefore, adaptation is considered one of the most important skills that helps during the implementation and development of the project.
The more knowledge and techniques you combine, the better the result can be. Also, the application of various techniques to one project can significantly expand opportunities, provide a huge platform for creativity.
This tendency or even one might say a trend, no longer surprises anyone. Today robots perform many tasks from our daily life, with which we have already resigned and do not notice. For example, almost every person already has smart devices, and any messenger has chatbots. The latter is often used by large and medium-sized companies to conduct a dialogue with the client, directing him to the necessary sections of the site, helping to resolve issues without the participation of the manager directly, which makes it possible to free him from overload.
"Communication" with artificial intelligence is very important today because at the moment it is the main channel for establishing communication with the client.
There are many technological revolutions. The first people moved from stone tools to metal, more modern and convenient ones. Today, progress has reached the spread of computer technologies, which never cease to amaze us more and more every day. The Internet opens up an infinite number of opportunities, and also provides many people with work.
Artificial intelligence is at the stage of an imminent breakthrough, a transition to the next stage of development. In terms of companies, AI is designed to automate assignments and simplify people's work.
Projects typically use robotic systems to appropriately allocate resources and prioritize each individual task. Everyone knows that no person can calculate the required time with such accuracy as a robot.
Let's look at an example. The doctor plans to perform an operation on the patient. But this cannot be done until the doctor carefully studies the experience of previous operations until he knows their results, does not highlight certain markers for himself that should be taken into account. This entire process can take from one to several days since the analysis of the information received must be thorough. In modern realities, there is little time for such actions, especially if everything needs to be done quickly, urgently.
This is where artificial intelligence comes in. With the help of robotic systems, all operations can be planned online, that is, in real-time. This contributes to the rapid, almost instantaneous adaptation of employees to any changes, makes it possible to quickly regulate them. Machines make much more consistent decisions, therefore they organize all processes faster, better than people. Of course, without a person, this whole system simply will not function, it is difficult to overestimate his contribution.
Machines often make work easier, simplify the solution of complex problems, because they can find ways out of situations that a person does not notice. Depending on the complexity of the project, the robot can be more or less useful. His minimum contribution is the assessment and forecasting of the project results, the calculation of possible risks. More complex functions include the execution of assigned tasks in a short time.
Today, in many communities, the opinion is spreading en masse that AI will soon replace human labor, and that people will no longer be needed by enterprises and companies. As a result, terrible pictures come to mind: overall unemployment and the degradation of humanity. But this is completely wrong. No machine in the world, no matter how good and productive it would be, can replace the work of a person and his mind. Project management is not only about miscalculations, reporting and documentation. It's also about human relationships that robots cannot build.
The main function of machines is to help a person free up more time for other important work and cope with technical tasks that will take less time when processing data by a computer.
The trend for partial project management by artificial intelligence just needs to be accepted, since there is simply no point in resisting the development of modern technologies. Today it is impossible to carry out work without a computer; it is used in almost any field of activity. The best thing to do is to get the most out of it.
Increasingly, companies are hiring out-of-state employees on a free schedule. The 8-hour working day is gradually losing its relevance, since such work is less effective, employees are more tired and work without enthusiasm.
Advantages of remote employees:
For example, a designer or other remote employee can calmly wake up in the morning, brew fresh coffee and start working at home. He can wake up at any time, distribute it at will. His only task is to complete his work within the specified time frame. Thus, you give the person creative freedom, he is not overstrained, his brain is ready to generate fresh ideas and direct them to the development of the project.
But if he works in an office, then he will have to:
Of course, you can't be completely sure that remote work is better. This is just one of the possible tools for developing quality projects. Modern opportunities allow this trend to be applied, however, certain difficulties still arise. For example, your workers may be in different time zones, and it is almost impossible to control the sequential execution of tasks. Demonstration of broaden options with remote workers:
You will never know the solution to these problems without trying to partner with freelancers. Project managers simply need to accept this trend and realize that in this way they can dramatically improve people's productivity. It is solely your decision to use this method or not.
The ability to analyze and highlight the main from the information provided is another trend that is becoming more widespread. As the Internet emerges, web pages host thousands of gigabytes of information that you need to be able to filter and properly use for your own purposes.
The company's management assumes that the manager will use this data and create an ideal information product. As a result, it turns out that analysis is one of the most important components of competent development management. With its help, you can identify the weak points of the project, learn to recognize the needs of the target audience and predict possible risks.
What is the role of information in creating a project? First of all, it is:
Today, this work is greatly simplified by access to endless free arrays of information that was previously in great scarcity. Finding the necessary information takes much less time, so the ability to use and apply it in your work is the main trend in 2021.
This trend has already managed to declare itself and is not new, but it still does not lose its relevance. Kanban was developed by Japanese specialists at the Toyota automobile company and it represents a way of organizing work. In fact, it is a tool that allows you to improve and optimize the chain responsible for planning production capacities. Today this trend is used by many companies. The technique regained its popularity in 2020, which was influenced by the development of freelancing. Kanban allows you to better organize the work between the manager and employees. The first indicates the main tasks and sets deadlines, as well as assigns responsibility for each part of the project.
This technique affects the "flexibility" of the project, since it is possible to determine the relevance of tasks on time, instantly cancel or correct, informing employees. The so-called centralization of management is increasing, which makes it possible to improve work efficiency, increase the level of interest of both the client and the employee.
Winston Royce developed the waterfall method in 1970 to manage fast-growing IT projects since it is widespread and famous in the IT, building, production sectors.
It is based on consequent work steps planning that are further separated into specific tasks. There is a list of tasks to do before going to the next step. During the global pandemic waterfall method is still relevant, especially for hybrid management methods:
Developed to reduce defective products by Motorola in the 80s, it will not lose its relevance in 2022 when it comes to corporate projects of huge companies. It is used in General Electric, Toshiba, Boeing, where the data-oriented methodology improves the quality of projects.
The practice considers the market evolution and increasing demand, which has been very important in recent years. Agile was developed for projects that grow in times of uncertainty. It is a significant advantage of this practice in 2022.
It reminds an innovative and ideological approach rather than a project management practice. Agile promotes the idea of project development and changing with time. The idea of changing the product and end project result.
Twelve principles and six levels of planning are the basements of the Agile method. In contrast to waterfall management, Agile is flexible with a rapid cycle and constant feedback. It is worth mentioning that this method was developed for creative and innovative activities. When the product realization depends on the current requirements that are still being developed.
Agile has no fixed plans and notes, which is why there might be some financial and planning difficulties. Since Agile does not rely on strict planning and predictability, it would be harder to estimate the time, effort, and financial expenses.
Agile management will be popular in 2022 in the automobile industry, building, financial sectors, production, marketing, and event coordination.
For many years, one project management trend in 2022 has not changed - this is the attraction of professionals, qualified workforce. But today the level of competition is increasing. Really good and educated workers are taken away by large companies. They leave to work abroad and become inaccessible to local organizations. Such circumstances have provoked the opposite trend - teaching people. Such applicants are weaker in terms of knowledge and skills, but they want the chance of being well trained.
Today, project managers are ready to hire less experienced specialists and this is due to certain factors.
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