HR management plays an increasingly important role in the development of the company. Competition for each place is growing, so evaluating potential employees is much more difficult. Accordingly, a certain algorithm of work is needed.
Jira provides the ability to create
the right workflow. In fact, it is somewhat similar to a cascade, because it has a sequence of actions. This approach allows you not to miss anything, get complete information about each candidate, as well as analyze in detail the best competitors.
Three step process
This method is suitable for most small projects. It is an analogue of a simple kanban board and consists of three elements: “Need to do”, “In progress”, “Finish”. The idea is to solve problems that do not require complex planning or testing. It allows you to quickly identify artists, set deadlines, but has low flexibility. In case of any flaws, it is possible to indicate errors only through communication, rather than marks under the task.
Big start up
This approach is good for start-up projects with a wide coverage, as well as for solving corporate problems. It includes most of the elements of the Jira workflow (from action logs to testing, user ratings, and bug tracking). Designed for large teams. At the same time requires more control.
Important! Induced examples are just the most used patterns, but there are many more options. It should be understood that even when choosing one of these approaches, it is not necessary to strictly adhere to it. The leader can realize any idea regarding the expansion of the work process, if he sees objective advantages.
Common Use Tricks
Once again: Jira is a project management tool. First of all, it was created for managers. But many users decide that such services should automate their work by default. In fact, they only simplify the organization.
Do not forget about simplicity
A good leader is one that takes into account the requirements of subordinates. It really is. But in this context, the concepts must be correctly interpreted. To take into account does not mean to always satisfy. What does it mean?
Many users want to have a certain status for their section. For example, the “To Do” section may correspond to the status of “Open”, “Repeated work”. Sometimes this can really be a good approach, because it makes an extensive network and allows you to more closely track the progress of work.
But in large projects, this leads to complexity and a lot of transitions, which ultimately slow down the work. First, the manager needs more time to learn about progress in a specific task. Secondly, it is more difficult for project participants to follow the solution of problems on which their task depends.
Instead, strive for easy scalability. How to do it? Check the progress of each task and evaluate whether it is necessary to create subtasks for it or add participants.
Build the right team
Suppose a manager has a constant submission of 100 people. But for the successful implementation of the project, only 40 is needed. Is it worth adding everyone? No. It's like cooking: the more cooks per dish, the worse it will turn out.
Therefore, you need to follow two rules:
- Gather the most effective employees in a specific direction.
- Strictly adhere to the required number of employees.
In this case, you cannot
take the performer for a specific task. Why? After its implementation, he will not be able to benefit the project.
Separate tasks and delegate authority
“If you want to do something - do it yourself” is one of the worst approaches to work. It is also bad to trust only a few team members. Therefore, you should not be afraid to transfer to someone part of the authority in a large project. Monitoring progress will be much easier.
Also, in large projects, it is recommended to divide complex tasks into subtasks.
Firstly, it will create a clear workflow structure. Secondly, it will speed up the work, because it will be consistent. Third, simplify the assessment of each employee.
A skilled leader uses services like Jira as an assistant tool. A poor leader uses it as a substitute for himself, neglecting work. But it is important to remember that even when accessing such services, the principles of project management remain unchanged.
A few tricks to make life easier
Prolonged and extended use of absolutely any tool makes it clear that sometimes deviating from instructions increases efficiency. In addition, the manager is aware that some functions can be used for other purposes. Jira has huge functionality, respectively, full of different tricks.
Own search engine
Search engines increase the site’s rating, which reduces the number of clicks needed to achieve the goal (for example, buying a product). Increase the rating of your project for yourself by reducing the number of clicks to go to certain sections or subtasks. How to do it?
In Chrome, add a custom search engine through Settings> Manage Search Engines. The first two lines should indicate the search query (for example, it may be the key "t"), and in the last - the corresponding address (for example, a link to a specific subtask).
This is a useful feature for large projects when you need to control many processes. By this analogy, Adobe products work. Instead of selecting a specific action through the navigation panel, you can assign an unlimited number of hot keys. By remembering them you can achieve your goal much faster.
To work on a project, general chats are always created in some messengers. Also, many projects require constant monitoring of the state of affairs of the customer company. You can make tabs in a browser or save a permalink on your desktop. But Jira allows you not to occupy your space with such links.
Inside the project, there is the option “Add a link” and specify the URL address to which all project participants often go. You can also add the email address of any contact person there. This will significantly increase team productivity.
Access to Jira Database
Who says databases are highly confidential? The database stores everything related to actions on the site or its service. The project manager should get access to the Jira databases. How to do it?
Paid service. Jira provides access to the project with which the manager is associated. The access level is read-only. Why is this needed? What to understand the data structure, effectively clean the scheme and conduct an audit on the work on the project. Such access reveals many mysteries and gives the manager the opportunity to look at the project from a different angle.
Become a part of the community
Many people forget that the popularity of the application means having a large and experienced community. And this is one of the best and simplest tricks. Why? Because training in practice of other users makes it possible to be one of the first to learn about tricks that are not even online.
Integrations Expand Opportunities
One of the key tricks of any project management tool is integration with other applications. The more of them, the more convenient it is for teams to work. Jira provides access to almost all services: Timesheets, Outlook, Adobe, Google, Evernote, etc. Some of them greatly increase the efficiency of the workflow.
One of the elements of working with Jira is the creation of a full-fledged report on the completion of a task. But its design may not be an easy task. First of all, this is due to the need to perform hundreds of simple actions, which together take a lot of time. But this task can be simplified. One way is integration with Usersnap.